Job Description
Finance & People Assistant – Roles and Responsibilities
We are looking for a personable and organised person who takes a thorough approach to their work and is an effective communicator. This role supports both the Finance and People function, and involves both routine and ad-hoc responsibilities. This role is offered hybrid.
Sunhouse Fundamentals
- Lead and interact with colleagues in a positive, professional and motivating manner.
- Interacts with suppliers positively and professionally to build Sunhouse’s reputation.
- Supporting our B-Corp status by continually challenging ourselves and our clients to think, act and do business as responsibly and sustainably as possible.
Job responsibilities
Bookkeeping
- End to end processing of all accounts payable- raising bills in our accounting system through to supplier payment
- End to end processing of accounts receivable- logging Purchase orders, raising sales invoices in our accounting system and client portals through to debtor management.
- Responsibility for ensuring receipts for company expense card payments are submitted correctly and on time and recorded in our accounting system
- Maintain prepayment spreadsheet and making required journals
- Maintain fixed asset register and run journal on a monthly basis
- Regular bank reconciliations
- Process sales invoices to clients and upload to appropriate client portal (ie. Tradeshift/Tungsten)
- Ensure Vat recognition is correct on all transactions and submit the quarterly vat return
- Support Head of Finance with the month end closure procedures
- Assist the Head of Finance in creating financial reports as and when required
- Assist with year end reporting and review files.
Business Partnering
- Suggesting improvements in accuracy, efficiency and reducing costs
- Support the client services team in accurate and effective use of our project management software
- Report to client services on any discrepancies from POs to Cost Estimates and advise on corrective course of action
- Answer questions and provide assistance to stakeholders, clients and suppliers as needed
- Ensure staff timesheets are posted on time, correctly and make adjustments if necessary.
Payroll & People
Supporting the Head of Finance:
- Delivering the monthly payroll process, including entering employee data into a payroll system, processing wages, overtime, and deductions, sending out payslips, and setting up monthly salary payments to employees
- Coordinating employee benefits administration, including renewing medical insurance, processing pension submissions, raising Heka contracts etc
Supporting the Head of People:
- Coordination the employee onboarding process, including raising contacts, sending and filing of relevant paperwork, and setting and tracking progress of onboarding schedules
- Maintaining employee records on People system and Google Drive, ensuring legislative compliance
- Provision of first line responses to internal and external queries into the People function, including assessing needs and timely redirection where appropriate
- Booking internal and external training courses
- Coordination of the off-boarding process for leavers
- Provision of administrative support or project-based tasks relevant to the role as required.
Required skills
Skills & Attributes
- Demonstrable experience in a similar role
- Attention to detail and accuracy
- Organisation and prioritisation skills
- Ability to take ownership of tasks and meet agreed deadlines
- Honesty and integrity
- High level of confidentiality and discretion
- Helpful and proactive
- Excellent communication and interpersonal skills
- Dealing professionally stakeholders
- Sound judgement and inquisitiveness
- Thrives working both independently and as part of a team
- Solutions-focused
- Proficiency in Excel.
Benefits
Benefits of working at Sunhouse
Hybrid Working on Mondays and Fridays
Competitive Salary
Profit Share Bonus*
24 days holiday + bank holidays
Birthday off (if it falls on a working day)
Enhanced Pension
Health Insurance* **
Enhanced Statutory Maternity/Adoption/Paternity Leaves
Heka Employee Wellbeing Platform **
Employee Assistance programme
Training and development budget
Inspirational Days Out
Cycle to Work scheme
Interest-free train season ticket loans
Discounted bus travel
Social Events
*available on successful completion of probation
**Benefit in kind